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Memorandum Order [#]

TO: ALL EMPLOYEES

SUBJECT: OFFICE UNIFORM POLICY

The following guidelines are hereby issued for implementation, effective [date].

 

All employees of [ABC company] shall wear the required office uniforms prescribed below and shall likewise wear the identification cards at all times within company premises:

Day

Male

[long sleeves polo matched with dark-colored slacks]

Female

[long sleeves polo blouse with dark-colored slacks / skirt]

Monday

Blue

Blue

Tuesday

Green

Green

Wednesday

Cream

Cream

Thursday

White

White

Friday

Wearing of uniforms is not required but observance of the dress code is ordered

Dress Code Requirements

Transparent or net-like shirt or blouse, strapless or spaghetti strap and tank tops, over plunging necklines, micro mini skirt, walking shorts, cycling shorts, leggings, tights, jogging pants, rubber sandals and slippers are not allowed.

 

 The following employees are exempted from wearing of office uniforms:

  • Those in executive positions
  • Those on field work within or outside Metro Manila
  • Those on official business outside the office premises
  • Those who are mourning
  • Pregnant women

Violation, Enforcement and Penalties

The following shall constitute an offense: Non-wearing of the [ABC company] office ID or the proper uniforms whether partial or complete for ten (10) times or more in one quarter shall constitute an offense

For the effective implementation of these guidelines, the following monitoring procedure shall be adopted:

  • The security guard on duty together with the uniform committee members shall be directly responsible for the implementation of this order
  • Weekly report of any violation hereof shall be submitted to the HR department by listing the names of erring employees in the template attached.
  • The HR Department shall keep a separate record of the number of times an employee failed to wear the proper office uniform or ID, for appropriate action, as warranted.

Penalties

The non-wearing of the company uniform and ID shall mean violation of reasonable office rules and regulations and shall have the same schedule of penalties as follows:

  • 1st offense : Written reprimand
  • 2nd: Considered absent for each day of violation or payment of fine equivalent to his/her one day salary but not to exceed one month
  • 3rd: Dismissal

Resolution of issues raised by erring employees shall be resolved by the Uniform Committee whose decision is recommendatory to the HR Director.

All previous orders and other issuances or parts thereof inconsistent with this Memorandum Order are hereby modified, amended or superseded accordingly.

For strict implementation.
[Signature] [Date]
[Name]
[Position]

[Your Company Stamp]

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